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About MRBS

Web Bookings - MRBS 1.2.1
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System: Linux server39.ukservers.net 2.4.20-31.9smp #1 SMP Tue Apr 13 17:40:10 EDT 2004 i686
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Help

Contents

Help for everyone
Booking online, step-by-step
Cancelling or altering bookings
Repeating bookings
Are my details safe?
Different usage types (the Brief Description field)
Two bookings at the same time
How does this system work?

Help for administrators
Creating repeating entries
Deleting one of a series
My booking failed with the error message too many entries
How can I get further help?

Help for everyone

Booking online, step-by-step

1. Visit the Grazeley Village Hall website at www.GrazeleyVillageHall.org.uk.
2. Select Calendar from the Navigation menu.
3. Use the calendars and previous/next month links to find the date you'd like to book.
4. If available, click the Add Icon ()
5. If you haven't already done so, you'll be asked to log in. The username and password should already be filled in for you so just click the Log in button.
   If the username/password boxes are not already filled in, they are username: web, password: guest.
6. Fill in the form - your name, e-mail address, phone number, address, a brief description (select from the list), a full description (and any other notes), date, time and duration. You must also read and accept the Terms and Conditions before making your booking.
7. Click Save.
8. Your provisional booking has now been made and you should now see a confirmation page. Print this page, as it contains details of what to do next.
9. Send your deposit cheque for £200 to the Letting Secretary.
10. On receipt of your deposit your booking is confirmed. You will be invoiced for the full cost of the let.

Contact the Letting Secretary if you have any queries about your booking, or if you need to create a 'repeating' booking.

Cancelling or altering bookings
You will need to contact the Letting Secretary to amend or cancel a booking. You are not able to do this yourself online.

Repeating bookings
If you are a regular user of the Village Hall (eg: a weekly user for a club or society), the Letting Secretary can create repeating entries in the calendar.
Please contact the Letting Secretary with details of when you would like repeating entries to be created, along with any dates that you know you will not be needing the Hall.

Are my details safe?
The information you provide is stored in a password protected database. Only the Grazeley Village Hall Committee have access to the database.
Other users of the online calendar system cannot access your information.

What are the different usage types (the 'Brief Description' drop-down menu) in the booking form?
These are general categories that allow us to monitor the Hall's usage and to plan tasks such as cleaning and maintenance.

What happens if more than one person tries booking the same time slot at the same time?
The short answer is: Whoever clicks the Save button first wins.
If your booking does clash with another entry, either select an alternative date or contact the Letting Secretary who may be able to help you.

How does this system work?
The Meeting Room Booking System is open source software that is distributed under the Gnu Public License(GPL). This means that software is free to use, distribute, and modify.

For more details, visit the MRBS website at SourceForge.

Help for administrators

Creating repeating entries
Clicking on the desired time brings you into the booking screen. Select the appropriate Repeat Type. The room will be scheduled at the same time, until the Repeat End Date, on the days determined by the Repeat Type.

A Daily repeat schedules every day.
A Weekly repeat schedules those days of the week that you check under Repeat Day. For example, use Weekly repeat to schedule the room every Monday, Tuesday, and Thursday; check those days under Repeat Day. If you check no days under Repeat Day, the schedule will repeat on the same day of each week as the first scheduled day.
A Monthly repeat schedules the same day of each month, for example the 15th of the month.
A Yearly repeat schedules the same month and day of the month, for example every March 15th.
Finally, a Monthly, corresponding day repeat schedules one day each month, the same weekday and ordinal position within the month. Use this repeat type to schedule the first Monday, second Tuesday, or fourth Friday of each month, for example. Do not use this repeat type after the 28th day of the month.

How do I delete one entry from a series?
Select the booking that you want to delete and from the View Entry screen select Delete Entry (not Delete Series).

My booking failed with the error message too many entries
Any one booking cannot create more than 365 entries. There needs to be some limit on the number of entries created. This number can be increased if necessary.

How can I get further help?
Contact the Website Manager, or visit the MRBS Homepage.